A schedule that fills your open slots and cuts down on no-shows.
For clinics, practices and barbershops. Your clients book from their phone, pay the deposit via SINPE Móvil and get their reminder on WhatsApp. You see each professional's schedule, move appointments by dragging, and know what the week brought in.
Fictional businesses, people and amounts.Watch the demo in 59 seconds
From the day's schedule to the SINPE deposit, booking from the phone and the reports. No glitches, plus confetti. Then try it yourself: everything works in your browser.
Your whole business schedule in one place, with no notebook and no lost chats
These are the demo's modules, with two sample businesses: a barbershop and a clinic. In a real project we adjust them to your services, your hours and your rules.
Schedule by professional
One column per person, with a “now” line. Tap an open slot to book or drag an appointment to move it. If it clashes with another one, the system warns you.
Booking from the phone
Your client picks service, professional, day and time on a single link, no app to download. They only see times that are truly free.
SINPE Móvil deposits
Ask for a deposit to hold the slot and log it in one tap. Once it comes in, the appointment is confirmed (and there's a celebration).
WhatsApp or email reminders
Templates with the client's name, the time and the professional. Rules like “24 hours before” or “ask for a deposit when booking”.
Client record
Visit history, no-shows, total spend, preferences (“low fade, don't touch the eyebrows”) and team notes.
Reports
Occupancy by professional, no-shows per week, revenue per week and per service, with CSV export.
Calendly, Fresha, SimplyBook.me and Booksy are good. The question is whether your business fits inside their box.
To get started with one or two chairs, a subscription is usually the cheapest option, and we'll say so plainly. A custom system makes sense when the business grows, takes deposits via SINPE, wants its own WhatsApp or needs to connect the schedule with medical records, inventory or invoicing.
This is how people pay in Costa Rica. The published plans of these platforms charge by card, with their own fee.
No charge per professional or per appointment
Adding another barber or another doctor doesn't raise the monthly fee, and there's no marketplace commission for a new client.
Your WhatsApp, your brand
Reminders go out from your WhatsApp Business, in your own tone. The booking link is yours, not a page inside someone else's directory.
Connected to what you already use
Medical records, product inventory, team commissions or invoices under current Hacienda regulations, in the same system.
The data is yours
Your client list and their history stay in your system. If you switch providers one day, you lose nothing.
Local support, in your language
You talk directly to the people who built it, from Escazú, in your own time zone.
Cumulative total cost
- kiub: estimated development US$2,200–3,600 (reference price, depends on scope) + an assumed US$40/month for hosting, backups and basic support. That assumption is not an official kiub rate; it is defined in the proposal. We don't charge per professional or per appointment.
- Sample business: 4 or 8 professionals and about 600 appointments a month. That's why we use SimplyBook.me Premium (Standard goes up to 500 bookings a month).
- Calendly Teams and SimplyBook.me on annual billing; Fresha and Booksy at their published monthly price. Booksy uses the US page.
- Fees (optional): an assumption of 300 deposits a month of US$5 taken by card inside Fresha (2.79% + US$0.20) or Booksy (2.69% + US$0.30). With SINPE Móvil, kiub charges no per-transaction fee; SINPE's terms depend on your bank.
- Does not include taxes, additional WhatsApp or SMS messages, marketplace commissions for new clients (Fresha 20% of the first appointment, minimum US$6; Booksy Boost 30% of the first visit, maximum US$100), or add-ons.
- We haven't verified that every plan is available in Costa Rica at those same prices.
Official prices checked
| Platform and plan | Annual | Monthly | Official source |
|---|---|---|---|
| Calendly · Standard per person | 10 | 12 | calendly.com ↗ checked Oct 22, 2026 |
| Calendly · Teams per person | 16 | 20 | |
| Calendly · Enterprise | 15,000/yrfrom | — | |
| Fresha · Independent 1 person | — | 19.95 | fresha.com ↗ checked Oct 22, 2026 |
| Fresha · Team per bookable member | — | 14.95 | |
| SimplyBook.me · Basic 5 providers, 100 bookings/month | 11.90 | — | simplybook.me ↗ checked Oct 22, 2026 |
| SimplyBook.me · Standard 15 providers, 500 bookings/month | 24.90 | — | |
| SimplyBook.me · Premium 30 providers, 2,000 bookings/month | 49.90 | — | |
| Booksy (US) · base 1 person | — | 29.99 | booksy.com ↗ checked Oct 22, 2026 |
| Booksy · each additional person | — | +20 |
- Fresha: online payments 2.79% + US$0.20; in person 2.29% + US$0.20; 20% of the first appointment of a new client who arrives through its marketplace (minimum US$6); WhatsApp at US$0.04 to 0.11 per message after 100 free per member. Rates exclude taxes.
- Booksy: mobile payments 2.69% + US$0.30; card reader 2.49% + US$0.10; Boost 30% of the first visit (maximum US$100). Plus taxes.
- SimplyBook.me: no per-user charge; packs of 100 WhatsApp or SMS credits for US$8; assisted setup from US$499.
Step by step, with visible progress
This is how we work at kiub: we understand your business first and deliver in blocks, so you see progress at every stage and not just at the end.
Understand
We map your services, hours per professional, how you charge the deposit and which reminders work with your clients.
Build
Schedule, mobile booking, reminders, deposits, client records and reports, delivered in blocks that your team tests.
Scale
Go-live, loading your clients, training and improvements based on real use.
A clear estimate from the start
- Schedule by professional with hours, services and durations
- Mobile booking link, with your brand
- SINPE Móvil deposits and payment log
- WhatsApp Business and email reminders
- Client record with history and notes
- Occupancy, no-show and revenue reports
- Training and support at launch
A chat assistant inside the scheduling system that answers questions about your data with tables, charts and reports you can export to PDF or HTML. For example:
- “Which professional had the most appointments this month?”
- “Clients who haven't come back in 90 days”
- “No-shows by service this quarter”
The data is made up. The work isn't.
This demo doesn't correspond to any client: businesses, people and amounts are fictional. What is real is kiub's experience building custom systems for teams that work with us today.
“The system has helped us enormously to improve the organization of our company. We now have better control over project billing and can follow our team's work more closely, making day-to-day management easier.”
Before you start
Does the demo save or send my data?
No. Everything happens in your browser and you can reset it whenever you like. WhatsApp messages, emails and SINPE payments are only simulated.
Does it work for a clinic and also for a barbershop?
Yes. In the demo you can switch between the two. In a real project we define your services, durations, hours per professional, deposit amounts and cancellation rules.
How does the SINPE Móvil deposit work?
The client sees the number and the amount when booking. In the basic version your team confirms the deposit with one tap when the SINPE transfer arrives. If your bank offers a way to verify payments, we look at whether it's worth automating. In the demo it's simulated.
Why not use Calendly, Fresha, SimplyBook.me or Booksy?
They're good tools and for a small business they're often the best option. Custom makes sense when you need SINPE deposits, your own WhatsApp, zero commissions for new clients or to connect the schedule with other systems. The comparison with sources and assumptions is above.
Are the prices in the comparison official?
Yes, they come from each platform's official pricing pages, checked on October 22, 2026, with the link next to each. They may change without notice. kiub's cost is a reference estimate plus a hosting and support assumption that is explained in the section.
Real engineering, powered by AI
Code that is reviewed, tested and maintained. AI speeds things up, people stand behind the work. That's why we can offer affordable prices.
- ✔ Reviewed
- ✔ Tested
- ✔ Maintained
Want a schedule like this for your business?
With your services, your team and your way of charging the deposit. Confetti included.
Tell us how you schedule today. We'll reply within 24 hours with the next steps.
WhatsApp: Costa Rica +506 6451 1884 · USA +1 786 603 9420